If your project don't have a design system it is probably usual problem for you, when even a small changes like changes a color for action buttons takes off a lot of time, generate a lot of changes and make user interface look inconsistent. To solve the problems, you should start use a design system. Let's talk what is it and how to use.
The design system is a principles and rules to form an product user interface. It is a documentation for your product style, required for scalability.
A design system makes a product style are consistent. If you do not have a system, it is hard to keep the one style even on "one project" level and with increase features it makes harder and harder, maintainability cost are grown fast. This problem extremely visible when you have a few clients, like a web application, and a native applications for a smartphones.
Even if you have one project and one team, but do not have a design system, with a time your product style will look like a monster of frankenstein.
A design system is documentation that contains key principles and guides on how to apply principles to specific technologies.
The most important sections to explain are:
You can see by the structure that a design system is not about a specific technology like Figma components or UI kit on React, etc. It is a foundation principles how to create a user interface for your product. Any technology must implement the principles described in the design system.
A design system encourages reusability, so you should describe how to make components atomic and reusable. It would allow you to implement new components by composing other components, for example, making a select component from a button, popup, and menu.
Don't worry, you can start by writing a few of the most important sections for your project, to share principles with your team or with another team, and enrich your design system with new documentation later, as needed.
It is possible that you actually have a system in your mind, but you didn't share the principles with your team. Try to discuss the rules with teams who work on UI to find out the features of the product and prevent conflicts and rule collisions.
It is important not just to create a design system, but to make it a source of truth for development.
People who work on the user interface must consider these principles to achieve a uniform style on the product level.
Tell your design team about your design system before they start creating a new design.
Require developers to adhere to the design system principles. When you review a pull request and you see violations of the design system, reject the PR with links to the related sections.
Some examples of popular design systems
See also guide How to Design System with a useful links.